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1. Business name, industry, and years in operation.

2. What is your decision-making structure.

Who are the directors, shareholders, or partners involved in this workspace decision, and what's the approval process?

3. Total team size today, broken down by team or division. Attach an org chart if you have one, or describe the structure.

4. What's prompted you to look at your workspace now?

(Eg: Lease event, team growth, frustration with current space, refurbishment idea, opportunity, other.)

5. What is your current lease status. Months remaining, renewal options, and any commitments already in motion (heads of agreement, signed lease, design engagement, builder selected).

6. Tell me about your current premises. Location, approximate square metres, single or multi-floor, single or split-site.

7. What is your current headcount vs. desk count? Do you have a hybrid working pattern currently in operation.

If so, what are the typical days in office vs. working from home, varying by role.

8. How many meeting rooms do you have currently, what is the seat capacity of each, and what tech is set up in each (cast-to-screen, HDMI only, dedicated video conferencing, none).

9. What works well in your current space, and what gets in the way.

10. What is your likely growth trajectory? What was your team size five years ago, two years ago, what is it today, and where do you realistically expect to be in two years and five years time.

11. If you had to describe the gap between your current workspace and the business you're running now in one sentence, what would it be?

12. Is there anything else you'd like to add before the call? (optional)